I am on the planning committee for our electoral unit convention. I love convention. I loved it when it was one statewide weekend long convention but now we have grown too large and are broken down into smaller units of approx 450-500 Baha'is per unit. Which means the Portland area has about three or four units and we, who used to be a part of Washington County North's unit 162, are now part of unit 159 which is comprised of Clatsop, Tillamook, Marion, Benton, Linn, Deschutes, Crook, Jefferson, and Polk counties. Sort of a large, wide "v" or inverted "j".
In looking for a central location for our convention the concern is fuel costs. Who is going to travel how far for this convention? In asking for prices for rentals on convention spaces one of the most galling things to me is how many require to you to use their catering service and the price that is charged for coffee! All we want are coffee and tea urns set up at the back of the conference room so people can fill their own cups as the meeting goes on. So far, thats a no-no! Each conference center wants to put carafes on the table and charge $8 per carafe that provides 6-8 servings! At a conference that will have probably 150 (maybe 200 at best) in attendance! After the initial charge of $1200 for the facility!
This is aggravating! I am talking about such venues as Chemeketa Community College, the State Fairgrounds, County fairgrounds, as well as hotels/motels! At least with the hotels/motels we can get a cut price on the rooms and people start off with a continental breakfast. Here is an ideal way for a community college to make extra money in rooms sitting empty on the weekend, yet they are locked in with a catering contract. And forget about a snack with that coffee! Eighty-five cents per COOKIE! Absolutely NO outside food allowed!
We are not running on panic mode, yet. Just aggravation mode. I am simply appalled at what should be nominal charges, or even a part of the package, that one can get dinged for. The state fairgrounds have excellent rental fees on the facilities. Then they charge $30 per outlet used, $1.25 per chair used and $10 per table used plus require a $200 set-up fee and you are not allowed to set-up yourself.
It is almost like opening up your phone bill. There's the nominal $14.99 fee for your phone line and then .... when they get done your bill is $35.00 and you don't have a single additional benefit. Forget the cable bill.
Sigh, back to internet conference shopping!